Hiring Executive Associate and Board Relations Manager

Museum of History & Industry

MOHAI is treasured locally and respected nationally as a vibrant resource where history inspires us to be our best. By collecting and preserving artifacts and stories of our diverse history, MOHAI highlights our regional tradition of innovation and imagination. Through compelling exhibits, scholarship, education, public programs, and community engagement, MOHAI bridges the past, present, and future.

The Executive Associate and Board Relations Manager reports to the Executive Director

Location: MOHAI at Lake Union Park’s historic Armory building

Classification: Non-Exempt, Hourly, Full-time

Schedule: Monday – Friday, with occasional evenings and weekends

Rate of Pay: $25 – $33 per hour

Benefits: Medical, dental, vision and life insurance and participation in a 403(b) savings plan

Position Description:

The Executive Associate and Board Relations Manager provides administrative and program support for the Executive Director of MOHAI. The Executive Associate is a highly accountable person who is entrusted with institutional knowledge and represents the Executive Director in their absence. The position also serves as Board Relations Manager, with responsibilities for and coordination of Board meetings, Board initiatives, and other special projects of the Museum Board and Executive Director. The Executive Associate plays a key role within the Directors’ office, with opportunities to liaise with every Museum department and help facilitate a variety of external relationships. This position is a member of the MOHAI Leadership team.

Key Responsibilities:

  • Responsible for Board of Trustees administration, including working with the Board to establish procedures, monitor terms and protocols, set agendas, prepare minutes, coordinate communication, and serve as lead administrative staff to Board and Executive Committee.
  • Coordinate Board meetings, including Museum Board, Foundation Board, Alumni Trustee Board, and the various Board Committees.
  • Ensure that all interactions are culturally responsive, respectful, and based on a foundation of MOHAI’s commitment to inclusion, diversity, equity, and accessibility.
  • Maintain executive calendar and meeting agendas.
  • Assist Executive Director with capital campaign-related activities, meetings, correspondence, and events.
  • Prepare reports and other confidential materials; perform research and write reports.
  • Manage administrative expenses.
  • Purchase and maintain office supplies; make service calls as need for leased equipment.
  • In the absence of the Executive Director, use good judgement to make informed business decisions.
  • As determined by the Executive Director, take a lead role in coordinating special projects.
  • Opportunity to serve on IDEA (Inclusion, Diversity, Equity and Accessibility) Committee.
  • Attendance at company-sponsored events may be required.
  • Other duties as assigned.

Qualifications:

  • At least three years of experience with office administration, with Board and project experience preferred.
  • Bachelor’s degree in Museum Studies, History, Business Administration, or other relevant field preferred.
  • Strong competency with MS Office software including Word, Excel, Outlook, PowerPoint, and Teams as well as hosting Zoom meetings.
  • Exceptional interpersonal, written, and verbal communication skills.
  • Very organized, flexible, able to multi-task, meet deadlines, and work as part of a team.
  • High level of emotional intelligence, demonstrated through mature interactions, professional demeanor, and a sense of humor.
  • Demonstrated diplomacy, judgment, initiative, and problem-solving skills.
  • Bilingual and multilingual skills valued.
  • Enthusiasm for MOHAI’s exhibits, programs, and mission.

Find yourself checking a lot of these boxes but doubting whether you should apply? If you meet some of the requirements and you share MOHAI’s values and support our mission, we encourage you to apply. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences.

Museum Overview: For 70 years, MOHAI has been dedicated to enriching lives by preserving, sharing, and teaching the diverse history of Seattle, the Puget Sound region and the nation. With a collection of more than 4 million artifacts, photographs, oral histories and archival items, and an expansive schedule of exhibits and programs, MOHAI is the region’s premier history center. MOHAI operates a dramatic and award-winning museum in Lake Union Park in Seattle’s vibrant South Lake Union neighborhood and a Resource Center in Seattle’s Georgetown neighborhood. MOHAI also hosts the Bezos Center for Innovation, focusing on the history and future of innovation in the Puget Sound region. MOHAI is accredited by the American Alliance of Museums, is an affiliate of the Smithsonian Institution, and has been selected by USA Today as one of the Top Ten History Museums in the nation. For more information, please visit www.mohai.org.

To Apply: Please email letter of interest, resume, and three references to Human.Resources@mohai.org. No phone calls, please.

MOHAI is a 501(c)(3) organization and an Equal Opportunity Employer. We are committed to building a team and an organizational culture that fosters inclusion, diversity, equity and accessibility. We encourage candidates of color to apply.

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